All email addresses have the following format: username@domain, eg: firstname.lastname@example.org. Using a popular analogy, imagine the domain is the PO Box and the username is the intended recipient. Having these as standard enables the mail servers (post offices) and clients (postmen) to collect and deliver the electronic mail successfully.
As an email specialist we often talk in acronyms and these are the three main ones we use on a daily basis:
SMTP: Simple Mail Transfer Protocol is a standard set of rules that allows electronic devices to transfer electronic mail (email) from one device to another. Mail servers and other message transfer agents use SMTP to send and receive mail messages. Continue reading “Email Acronyms: SMTP, IMAP and POP”
Do you need one?
An email client is a piece of software that is downloaded and installed on your computer. The software links to a server where it collects and delivers your stored email from and too. An email client can also be a web application where everything is stored online by the web app provider. While consumers have tended toward the ease of use that web app emails allow, many businesses still prefer to control their own emails through an email server and email client in order to protect sensitive business data. There are more than 50 recognised email providers on the market, and we work with them all. Here we summarise the best email clients and email web apps.
Your email signature – a powerful, low-cost and high-return marketing tool.
Consider that an employee on an average sends out 40 emails every day to either to a company’s customers, prospects, partners or investors. If there are 20 employees who are active on their email for 250 business days, it amounts to 200,000 annual sends.
Now consider the brand visibility you could ensure through a good email branding campaign with well designed signatures and banners. It is easy with Databias and here are some guidelines to consider when building your campaign.
Please note: 365 email users do not need to follow the below steps in order to brand their outgoing email; rather our support personnel can setup your 365 organization to route your outbound email via our branding servers using the centralised 365 interface. This makes management of outbound email much more simple.
Congratulations, you have signed up for Databias’ email branding and are in the process of getting your email looking slick across all your devices.
Databias’ email branding system works seamlessly across all mail clients and most of the time we simply route your outbound mail through our servers by liaising with your IT guy. However, if you don’t have an IT guy, this article may help with getting set up.
Fraudster email attacks are becoming increasingly sophisticated – often appearing to be sent from a business, organization, or individual the victim regularly communicates with.
Signs to look for your account may have been compromised include:
- Not receiving new emails you are expecting
- Emails in your sent folder were not sent by you
- An Out of Office message has been turned on that you did not set up
If you think you may have fallen victim to a scam, immediately contact your IT support team / email@example.com
- Reset your user username and password
- Disable any forwarding rules or rules that move messages to the deleted folder
- Screen your computer and network for malware
We encourage you to be vigilant. Emails containing hyperlinks or attachments that require actions by you should be carefully vetted before proceeding. If you are unsure if an email you received is legitimate, do not click on any links, attachments, or provide any information especially financial information.
Do you ever see strange attachments to your emails named winmail.dat? This is a relic from the days when Microsoft monopolized the desktop operating system and decided to create it’s own format for the transmission of email (completely ignoring already well established conventions). The called this oddity Transport Neutral Encapsulation Format (or TNEF for short).
Some email readers (like OSx’s Mail or Mozilla’s Thunderbird) and email transfer agents (the server software that passes your email along until it reaches your mailbox) don’t support TNEF and sometimes strange things happen which cause emails to display with winmail.dat attachments. Continue reading “TNEF and winmail.dat – what’s that?”
At a casual glance Exchange Online 2 is like Exchange Online 1 with an additional 50GB of email storage space. However, there is more to EOL2 than meets the eye. Continue reading “Why choose Exchange Online 2?”
Please see this Office knowledge base article for up to date information on configuring your Exchange mailbox on an iOS device.