To comply with business standards and industry regulations, organizations need to protect sensitive information and prevent its inadvertent disclosure. Examples of sensitive information that you might want to prevent from leaking outside your organization include financial data or personally identifiable information (PII) such as credit card numbers, ID numbers, or business records.
Introducing Office 365 data loss prevention
Preventing sensitive documents being sent outside of your organization is now possible with Office 365 using data loss prevention (DLP) policies. You can identify, monitor, report and automatically protect sensitive information across Office 365 with a DLP policy in the Office 365 Security & Compliance Center.
DLP policies can also be configured to monitor document contents in Excel 2016, PowerPoint 2016, and Word 2016 desktop apps. This is a big benefit to businesses that stores sensitive information that they do not want to get leaked into the wild.
Which 365 products include DLP support?
You can currently use DLP policies in the following subscriptions:
- Exchange Online
- OneDrive for Business
- Sharepoint Online
- Excel 2016
- PowerPoint 2016
- Word 2016
All subscriptions that include the above products include DLP support. You can view Databias’ subscription pricing and more details on our website here.
How to create, manage and view reports on DLP.
You can view/create policies and reports in the Office 365 Security and Compliance center. For more information on using DLP policies, how to create DLP rules see this Mircosoft knowledge base article.